Reminder
March 28, 2008
Final Publication Deadline

Policies and Procedures for Facilitators/Teams

• A "facilitator" must be a teacher, librarian or other professional staff member providing instructional services to Georgia students.
   
• Facilitators form teams, provide guidance, establish, and adhere to deadlines and schedules. Facilitators serve as guides instructing students in the use of Web authoring software, offering advice on content and design.
   
• Each NEW PROMOTE Georgia facilitator must attend a one-day face-to-face training (Course #23312) at their regional Educational Technology Training Center. Additionally, all facilitators/teams must complete the online assignments throughout the Web project. The completion of all training earns the Facilitator one PLU.
   
• Facilitators shall participate in the online Discussion, sharing with others concerns and successes.
   
• Facilitators are responsible for the timely completion and submission of all the registration and proposal forms. They must have an active e-mail address for regular communication with the PROMOTE Georgia contacts.
   
• Facilitators may facilitate a team out of the division level in which he or she teaches. Grade levels are divided into four divisions:

Division 1: Grades 2-3
Division 2: Grades 4-5
Division 3: Grades 6-8
Division 4: Grades 9-12

• Participants must be Georgia students in grades 2-12 and meet eligibility requirements according to state/local standards.
   
• In order to participate in the project, applicants must be members of a team. A team consists of 3 - 8 student members (6 students plus 2 alternates or 8 total) and no more than two facilitators. If a team falls below 3 members the team faces disqualification (due to the team focus of Project-Based Learning).
   
• If one or more members of a team should be unable to continue to participate, the facilitator shall notify PROMOTE Georgia staff and file a PROMOTE Georgia withdrawal form.
   
• All team members must be within the same division but may attend different schools within the state of Georgia.
   
• A facilitator may facilitate multiple teams; however, a student may participate on only one team.
   
• All team members must be actively involved participants in the project and contributors to the final product.
   
• The cost of each team registration is $50. Each facilitator is required to register his/her team(s) on the PROMOTE Georgia Web site. Make sure the spelling of student names is correct and your email address is accurate. Once the form is received you will be assigned a Team ID number. The Team ID number will be used in any correspondence with the PROMOTE Trainer at your local ETTC. Deadline for Team Registration is October 15, 2007.
   
• Facilitators and teams must also submit a Implementation Proposal/Unit Plan outlining the topic, scope and sequence of the project. Proposals/Unit Plans must state and align with Georgia Performance Standards/Quality Core Curriculum. All proposals as well as other communications must be written in English. Proposals/Unit Plans must be submitted by November 16, 2007.

Proposals must fall into one of the subject area categories listed below:

Facilitators will be notified via e-mail within approximately two weeks if the proposal complies with the guidelines of the PROMOTE Georgia Project addressing content standards while providing educational benefits for other students. Once approved the team will be given an account on the PROMOTE Georgia Web server.

• It is the facilitators responsibility to collect and forward a copy of signed Parent Permission forms for each student participant to the PROMOTE trainer at the regional Educational Technology Training Center.
   
• All materials in each project must be appropriate and suitable for publication on the PROMOTE Georgia Web site as declared by the judges. Neither a proposal nor a project may report upon defamatory materials nor will either contain materials of a sexual or violent nature.
   
• All intellectual property that is not the original work of the team members shall be properly and clearly cited and credited to the author as noted in the PROMOTE Georgia Manual and/or Web site.
   
• Web pages may be in both English and one or more other language(s). If other languages are used, the Web user should be able to easily navigate between versions.
   
• It is each facilitator's responsibility to submit the Mid - Project Checklist.  The intent of this form is to ensure that the PROMOTE Georgia concepts have been properly delivered by the facilitator as well as understood by the team members. The facilitator is responsible for submitting the form to their regional PROMOTE trainer by January 11, 2008 February 29, 2008. Failure to submit the completed forms by the deadline may result in disqualification. 
   
•  Final projects must not exceed 30 MB of disk storage and must be uploaded to the PROMOTE Georgia Web Server no later than 12 Noon, March 28, 2008.
   
• The final Web Project must include a section that clearly lists the Georgia Performance Standards/Quality Core Curriculum that learners (visitors of the site) will address as a result of visiting the Web site.
   
• The Web site will be evaluated on four criteria, weighted as indicated for all projects in all divisions.
  • Curricular Significance (30%)
  • Instructional Delivery (30%)
  • Technical Quality (10%)
  • Innovative Web Design (30%)
     
• All Web projects will be judged on a regional level using the PROMOTE Georgia Rubric.

In the occurrence of statewide competition: Once judged regionally, first place winners from each division will be selected for state judging. Any Web project that scores a 50 or above on the regional judging will also be selected for state judging. The PROMOTE Georgia Committee will judge the state entries.

• Regional recognition ceremonies will be held at respective Educational Technology Training Centers. Although Facilitators and Teams will be invited to attend, they are not required to attend.
   
• All winners will be announced on the PROMOTE Georgia Web site by May 6, 2008.

 Disqualification of proposals, projects, participants or teams may occur if:

• The proposal, questionnaires/checklists, or final project is not submitted by published deadlines.
• The project lacks educational merit as judged against PROMOTE Georgia criteria.
• The project does not align with Georgia Performance Standards or the Quality Core Curriculum.
• Participants violate policies and/or procedures, fail to post required forms, or misuse the state Web site or Web server.
• Plagiarism occurs within the content of the site.
• The proposal and/or the Web project contains materials of a sexual, defamatory, or violent nature.

Note: PROMOTE Georgia reserves the right to amend policies and procedures at any given time and to extend any program deadlines. Changes will be posted online.